Writing a simple resignation letter doesn’t have to be complicated. The goal is to keep your message clear, professional, and polite while formally notifying your employer of your intent to leave. A resignation letter typically includes your name, the position you’re resigning from, your last working day, and a brief thank-you.
Start with a professional greeting, such as “Dear [Manager’s Name],” and clearly state your intention to resign. Example: “I am writing to formally resign from my position as [Job Title] at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter].”
Next, express gratitude for the opportunity. A simple sentence like, “Thank you for the support and opportunities I’ve received during my time with the company,” adds a positive tone.
You can also offer assistance with the transition, such as training your replacement or wrapping up pending tasks.
End the letter with a professional closing, such as “Sincerely” or “Best regards,” followed by your name and contact information.
5 simple resignation letter samples
Sample 1: Standard Resignation Letter (Two Weeks Notice)
Subject: Resignation Letter
Dear [Manager’s Name],
I am writing to formally resign from my position as [Job Title] at [Company Name], effective [Last Working Day, two weeks from today].
Thank you for the opportunity to grow professionally and personally during my time here.
Please let me know how I can help with the transition.
Sincerely,
[Your Name]
Sample 2: Immediate Resignation
Subject: Immediate Resignation Notice
Dear [Manager’s Name],
I am resigning from my position at [Company Name], effective immediately. Due to unforeseen personal circumstances, I am unable to provide advance notice.
I apologize for any inconvenience and appreciate the support during my time here.
Best regards,
[Your Name]
Sample 3: Resignation for a New Opportunity
Subject: Resignation Effective [Date]
Dear [Manager’s Name],
I have accepted a new opportunity and will be resigning from my role as [Job Title], with my last day being [Date].
I’m grateful for all I’ve learned and the experiences I’ve had. I’ll do my best to ensure a smooth transition.
Thank you,
[Your Name]
Sample 4: Short and Direct
Subject: Resignation
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Company Name], effective [Last Working Day].
Thank you for the opportunity.
Sincerely,
[Your Name]
Sample 5: Gratitude-Focused Resignation
Subject: Thank You and Resignation
Dear [Manager’s Name],
After careful consideration, I’ve decided to resign from my position at [Company Name], effective [Date].
I’m incredibly thankful for the mentorship, friendships, and opportunities I’ve experienced here.
Wishing you and the team continued success.
Warm regards,
[Your Name]
Free resignation letter example
