Resignation Letter Sample

Resignation Letter Sample 1

Here is a simple resignation letter example, including PDF and Word files.

Resignation letter example:


(Street Address)

(City, State, Country)

(Phone Number)

(Email Address)

(Current Job Title)

(Current Organization)


(City, State, Zip Code)

(Your Email)

(Date of Resignation)

Dear (Name of the employer)

(First paragraph: This letter is my formal notice of resignation.  My last day will on May 31st, 2020, two weeks from today)

(Second paragraph: Making this decision was difficult, and I appreciate your support during the course of my employment in this firm.  The experience, training, and knowledge I have gotten in these past four years isn’t something I take for granted. Working with a team like this has been a pleasure)

(Third paragraph: If there’s any way I can help during this transition, please do let me know. I can train my replacement and keep them updated with details of my projects  I wish the company all the best of luck, and I look forward to maintaining professional contact. You can reach me at X)


(Image of Signature/signature)

(Email address)

(Your Name)

This is basically how a resignation letter should look like. Here’s a breakdown of the template by paragraph

  • The first thing you need to do is to identify yourself. This might seem needless, especially if you work in a small company and your boss knows you well, but you need to remember that the resignation letter isn’t just for your boss, it’s for record-keeping purposes. And then, in the same vein, explain that this is, in fact, your resignation letter. It is important to provide an end date in the first paragraph, too, because it is likely that this is going to be one of the first questions your employer will have.
  • After you’ve got the business end of the letter out of the way, it is time for you to reflect on the time spent working there. Reflecting on the positives should be the theme of your second paragraph, and you should endeavor to be as specific as possible. What did you learn while working at that job? What were the benefits you enjoyed the most? It is also important to note that while you are allowed to reflect on the positives, you shouldn’t allow the letter to become a long-winded story of things you’ve gained at the job. You should be as precise and as short as possible. In fact, anything more than four sentences is a stretch.
  • In the last paragraph, you should offer to help during the transition. It is a respectful and professional thing to do. Mention your willingness to ease the burden of losing you by helping to make the transition easier. You could offer to train replacements or even suggest replacements. However, it would even be more impressive if you could provide specific details on how you are willing to help. This paragraph should also be about you wishing the company luck and growth in the future.

Regardless of what your role is, why you are terminating your employment,  and to who you’re giving notice,  you should be respectful in your resignation letter. You don’t want to leave the company on a sour note — even if your reason for leaving is a sour one.

With the resignation letter templates and guides above, you’ll be able to resign amicably and protect your professional contacts.