How Do I Write A Simple Resignation Letter?

How to write a cover letter

Resignation letters are notices, or official letters, given to employers telling them that about the permanent end of the contract between employee and employer. In ideal conditions, you have to write a formal resignation letter with 2 weeks notice.  You could say that it is a notice of quitting.

Writing a resignation letter can be a difficult chore. After all, it means that you have decided to move on from the place you work at to another one. Good or bad, memories will exist and it can be quite difficult to get down to the task of writing a proper resignation letter. While it is easy to just stop going to work, It would be disrespectful and unprofessional to just leave without writing a letter of resignation, and if your firm loses some money or business because of your abrupt leaving, you can expose yourself to lawsuits.

This means that resignation letters are important and it is advisable for you to write a respectful letter of resignation that covers all the bases. In fact, a  proper resignation letter can be the difference between an awkward (and sometimes bitter) goodbye and a long-term cordial professional relationship.

The goal of a resignation letter basically gives notice of your leaving, be an official record of notice, and provide details of your last day and any ongoing work that you might have been working on. This, of course, will allow the company to move on seamlessly and get someone to fit in your role as quickly as possible.

Here are some important tips you need to take note of when writing a resignation letter.


  • Some jobs are sensitive and may need some measure of legal maneuvering. If you occupy such sensitive positions, it is important to seek legal advice about how to go about your resignation process.
  • You have to keep it simple. A resignation letter is as formal as formal can be. You have to be direct and make sure that the person you are addressing it to understands the purpose of the letter from the go. Make it clear that this is a letter of resignation from the first line or even the first sentence.
  • A good tip is to be professional. Nobody likes a person who whines, even if you were treated badly or you have some complaints about the conduct of a co-worker. A resignation letter is not the place for a grandstanding or a place to go out in a blaze of glory. Avoid using informal words and be respectful and polite.
  • You have to remember to provide proper information about your resignation. When will be your last day? What projects are you currently working on? Do you have any plans of completing those tasks before leaving or will they be left for someone else? Are there any important details about your job that your employer should know about? All these should be carefully outlined in your resignation letter.
  • It probably goes without saying, but you should go through your letter and spell check it thoroughly. It wouldn’t be classy if your resignation letter were to be riddled with spelling and grammatical errors.


[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Today’s Date]

[Recipient’s Name]
[Company Name]
[City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to inform you of my decision to resign from my position at [Company Name]. Please accept this letter as my formal notice, with my last working day being [last working day, typically two weeks from the date of the letter].

I have thoroughly enjoyed my time working with [Company Name] and have learned and grown both professionally and personally during my tenure here. I am grateful for the opportunities I have been given and for the support and encouragement of my colleagues and supervisors.

After careful consideration, I have decided to pursue a new opportunity that aligns with my long-term career goals and personal aspirations. This decision was not made lightly, as I deeply value the experiences and relationships I have developed at [Company Name].

During the remainder of my notice period, I am committed to ensuring a smooth transition of my responsibilities to my colleagues. I am more than willing to assist in training a replacement or providing any necessary handover documentation to ensure continuity of work.

I want to express my sincere gratitude to the entire [Company Name] team for their collaboration and camaraderie. The support and camaraderie I experienced here have been invaluable, and I will always cherish the memories and experiences I gained while working with such a dedicated group of professionals.

Please let me know if there are any formalities or procedures that I need to follow during this transition period. I am open to discussing any further steps to ensure a seamless departure.

Once again, thank you for the opportunities and experiences that I have had at [Company Name]. I wish the company continued success, and I hope to stay connected with my colleagues as I move forward in my career.


[Your Name]

Resignation Letter Sample

Here is a sample resignation letter example. This is basically how a resignation letter should look like. Here’s a breakdown of the template by paragraph

Free resignation letter example

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